Hoofddorp, Nederland

Office Management Intern

MEEWERKSTAGE

• Datum plaatsing: 9 augustus 2024
• Solliciteer voor: 30 september 2024
• 207x Bekeken
• 500,00 per maand
• 40 uur per week
• Hikvision Europe B.V.

Stage omschrijving

Internship Overview: We are seeking a highly motivated Office Management Intern to join our team. This internship focuses on supporting to build and implement administrative workflows and processes to enhance our facility management operations, fleet management, internal service management eg. travel management, catering management, event management and office daily administration tasks . The intern will play an important role of the general affairs team to achieve the team goals.

Key Responsibilities:

• Collaborate with the facility management team to understand the requirements and objectives for new administrative workflows.
• Conduct research to identify best practices and solutions for facility management needs.
• Design and develop new workflows and processes using office software and tools.
• Assist in configuring and customizing these tools to meet specific facility management requirements.
• Participate in testing and refining new systems to ensure they function correctly and meet user needs.
• Provide training and support to team members on the use of newly implemented workflows.
• Document newly created processes and workflows for future reference and training purposes.
• Gather feedback from users and make iterative improvements to ensure the success of implemented solutions.
• Perform procurement to payment process for responsible purchasing activities especially office supplies related , including supplier data maintenance, PO creation, good/service acceptance, invoice validation, procurement data analysis etc.
• Support fleet management.
• Support travel management.
• Support catering service management.
• Support specific company events in the office.
• Ad-hoc tasks if needed.

Qualifications:

• Currently pursuing or recently completed a degree in Facility Management, Business Administration, or a related field.
• Strong interest in facility management and workflow implementation.
• Basic understanding of facility management operations and processes.
• Proficient in the use of Microsoft Office Suite and other standard office software.
• Excellent problem-solving skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to work independently as well as part of a team.
• Enthusiasm for learning and building new systems from scratch.
• Self-oriented and be committed to the responsibilities.
• Strong communication skills.
• Use English as the working language.

What We Offer:

• Opportunities for professional development and growth.
• A chance to contribute to meaningful projects that drive efficiency and automation.
• Bright and spacious offices in Hoofddorp (shuttle bus from Hoofddorp train station to the office provided)
• International working environment
• Internship allowance and travel allowance

We look forward to welcoming a dedicated and enthusiastic intern to our team. Apply today and be a part of our journey towards building more automated and efficient facility management systems!

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